Monday, November 19, 2018

The To-Do List of an Election Admin and Three Early Voting Facts

Equipment for elections is tested, organized, packed, and
ready to be delivered to polling locations prior to Election Day.
 A guest blog by Blaine City Clerk Cathy Sorensen

Hi there, my name is Cathy Sorensen, Blaine city clerk. I also serve on the LMC Improving Service Delivery Policy Committee and I’m the chair of the LMC Elections Task Force. After finalizing all the tasks involved in a busy election cycle I wanted to share a little about what is involved in administering an election and some of the behind-the-scenes tasks that most members of the public are not aware of.

From the to-do list of an election administrator:
•    Hire and train great election judges … and tactfully let some go!
•    Secure polling places.
•    Test election equipment for accuracy.
•    End-of-day accepting, sorting and filing of ballots & applications.
•    Opening and preparing absentee ballots for tabulation.
•    Pack election supplies: everything from pollpads, rosters, and ballots to pens and paper clips.
•    Tally write-in votes for school and other special districts that include Mickey Mouse, Donald Duck, and others that can’t be mentioned here.
•    Work all day Saturday before election day for absentee voting and packing supplies for the polling places! Some jurisdictions are open on additional weekends too.
•    Coordinate public works deliveries and pick up of equipment and materials for the polling locations.
•    Unpack supplies and regroup for the next election.

Three early voting facts
Three facts about early voting that residents (or even city officials!) may not know:
  • Early voting is available 46 DAYS before Election Day.
    • Having lots of extra visitors as early as September creates disruption and staffing challenges at city halls where balloting is conducted.
    • Interest in absentee voting increases each year, which will affect staffing and location needs. For example, more early voters may mean more early voting locations are needed in some communities, while fewer people voting on Election Day means fewer election judges needed in polling places on Election Day. This is the new norm!
  • In Minnesota, it’s all “absentee voting.”
    • Technically Minnesota doesn’t have “early voting,” it’s all “absentee voting”! The law allows people to put their absentee ballots in the tabulator in the seven days leading up to Election Day, but prior to that the ballots are placed in envelopes to be opened during those magic seven days. Voters need to fill out an application to vote absentee because voting rosters are only available on Election Day.
    • During those magic seven days we must still specifically offer voters the option to put their ballot in an envelope or put it in the machine.
    •  Bottom line: this process is very confusing to voters and not the same experience as voting on Election Day.
  • A law passed in 2016 established a presidential nomination primary.
    • With absentee voting beginning in December, this will make for a year-long election cycle. We anticipate having difficulty finding election judges for this primary because many election judges are snowbirds who leave for the winter. 
    • Judges are just one reason why we need to look at better ways to administer the presidential primary.
Public works staff help deliver equipment and materials
to the polls.
Are changes ahead?
Each year, city officials from across the state serve on the LMC Elections Task Force through LMC to recommend improvements to the system. To see our elections policies for 2019, including a proposal to better administer the presidential primary, check out the draft 2019 City Policies document here.

And last but not least, thank you, colleagues across the state, who help make elections happen!

Thursday, November 15, 2018

How One City Beat the Winter Doldrums

And other stories from the Nov-Dec 2018 Minnesota Cities magazine

Champ, the University of Minnesota-Duluth mascot,
has a blast skating on the 500-meter ice track.
Let’s face it: Winter in Minnesota can be pretty bleak. Well, Duluth leaders decided to do something about that last year, when they enticed more than 1,800 people to come out and play in the middle of February.

The city’s winter festival included a sledding hill, fire spinners, an ice track, fat-tire bike riding along the Lakewalk, live music, and more. And sure enough, people came out of hibernation, despite sub-zero temps. Even Champ, the University of Minnesota–Duluth mascot, loved it! (The proof is in the picture.)

Duluth put this winter wonderland together in only three months. How’d they do that? With a lot of help from their friends, as it turns out. You can read all about it in the Ideas in Action article in the November-December issue of Minnesota Cities magazine—hitting mailboxes this week! (Here’s a secret: It’s available online now at!)

In addition to this winter celebration story, you’ll find a variety of other articles, including:

Affordable housing. Cities all over Minnesota are facing a housing crunch. It’s not a Greater Minnesota issue; it’s not a metro problem. It’s everywhere. Find out how some cities are addressing it in The Ongoing Quest for Affordable Housing.

City finance. Solid finances are the key to your city’s success. So, be sure to read these two articles with tips for keeping the city financially stable: Financial Planning for Elected Officials and Measure Up! Key Metrics to Keep Your City in Good Financial Shape.

Clean water. Maybe it’s not the most exciting topic (or maybe it is for you!), but residents in St. Martin were thrilled when the water coming out of their taps was no longer orange. Read Focus on Small Cities to find out how this city of 344 built the first all-biological water treatment plant in the state.

You can also check out From the Bench for summaries of recent court cases, St. Paul to City Hall for LMC Executive Director David Unmacht’s thoughts on what makes a successful city staff, and Two-Way Street for two cities’ experiences with Regional Safety Groups.

Photo credit goes to Wherehouse Productions

Thursday, November 8, 2018

One Way Minnesota Says 'Thank You' to Veterans

A Veterans Day message from Executive Director Dave Unmacht:
Life is full of firsts, although it is comfortable to suggest that the older one gets, the less of them there are. (And if you are wondering if I have a bucket list of ideals and aspirations in pursuit of dreams not yet fulfilled; the answer is no, at least not yet!)

Well, I had a first this fall when I, along with dozens of mayors and city officials from across the state, attended a National Guard ceremony to honor the Rosemount-based 34th Red Bull Infantry Division troop deployment. Around 650 men and women of the 34th Red Bull Infantry Division represent approximately 185 communities from across Minnesota. Each person in the division is leaving their families, jobs, and communities to begin a 10-month deployment in the Middle East with an initial stop in Fort Hood, Texas for training.

Families of the Rosemount-based 34th Red Bull Infantry Division
gather for dinner before a recent deployment.
No doubt it is an anxious time for soldiers and their families. To ease their nerves and to create positive memories, a group of volunteers has made deployments in Minnesota something to remember. The work of around 200 volunteers from an organization called “Serving our Troops” came together to serve a delicious meal to the soldiers and their families in conjunction with the ceremony. I, along with League President Heidi Omerza and 2nd Vice President Brad Wiersum, had the honor to work one of many food lines serving up a classic steak dinner at the event on Sept. 30. Over 5,000 steaks were served.

Even more city officials representing many of the communities these soldiers are leaving behind for their deployment also helped out at the event. To my amazement, volunteers from Serving our Troops and their community partners have served over 95,000 steak dinners since 2004. Isn’t that amazing!
“This is how Minnesota comes together to say ‘Thank You’—dinner with the family for 5,000 people,” noted Serving our Troops spokesperson and co-organizer, Pat Harris. “It was an incredible show of support.” Friends of the League will recognize Pat and his wife Laura, the League’s Event Manager, and who is also very much involved in Serving Our Troops..  
Just a few of the city officials who volunteered for the event.
While we were thanked for participating, the real thanks
goes to the troops we enjoyed serving that evening.
I can attest to the truth of Pat's observation. It was an awesome experience; made even more extraordinary by the humbling thanks and expressions of appreciation the troops and their families offered to us as volunteers.  

I was one of thousands of people attending and even I felt special, though the only service I performed revolved around steak. But the thanks is really yours and mine to the troops and their families for the personal sacrifice each is making for their state and country.
Photo credit goes to LMC Executive Director David Unmacht

Friday, November 2, 2018

Career Fairs and LMC—Sharing Your Great Opportunities in Minnesota Cities

LMC HR staffer Donyelle Mikacevich and guest city official Pam Dmytrenko from Richfield talk to a
visitor at the recent Government and Nonprofit Career Fair at the University of Minnesota's Coffman Union.

The League is adding a new skill to our résumé and setting up shop at a variety of upcoming career fairs to promote city employers, the value of city careers, and the great opportunities that our member cities can offer job seekers.

This work is in response to a call from city leaders to help address the challenge of recruiting for some positions within city operations, as well as your interest in having broader visibility among diverse candidates.

With your feedback we developed a good-
Executive Director Dave Unmacht and HR's Donyelle
Mikacevich test out the booth before the first career fair.
lookin' booth, plus handouts that introduce why city careers are a great way to make a difference in your community, how to use and get started with NeoGov to receive job listings, and what candidates need to know about interviewing to help get their first impression right. Visitors to the booth can check out the jobs site and take the Discover Your City Superpower quiz too, depending on the event.

The goal is to prompt more qualified applicants to consider city job postings from across the state, and to leave a great impression about city careers with everyone else. This effort is consistent with some of our other projects over the past year, including our Discover Your City Superpower booth at the state fair, as well as a series of ads we ran on public transit for the duration of the fair promoting the jobs site.

Photo credit goes to LMC staffers Eric Haugen and Danielle Cabot

Monday, October 29, 2018

Reminder: Submit Comments on LMC 2019 Draft City Policies by Nov. 2

Could the policy development process be a treat? Committee leads Slayton Clerk/Administrator Josh Malchow, Oak Park Heights Mayor Mary McComber, and St. Louis Park Management Assistant Maria Carrillo Perez share a lighthearted moment while answering questions from the LMC Board of Directors at the October board meeting.

What's the most important ingredient in the League's City Policies? It's not magic—it's the input of city officials! Your comments on the draft 2019 City Policies are due by Nov. 2 to make them the best they can be.

The policy committee process includes over a hundred city officials who review existing policies, then refine, discuss, study, and propose new language for how to make them an even better foundation for the League's work in the upcoming legislative session and beyond.

These draft policies are then made available to all city officials for your review and comments. Your comments—each and every one—will be read and discussed at the November board meeting before making the policies final. So step away from the candy bowl (or bring it with you) and make sure that you get familiar with the draft policies before the end of the week!

Photo credit goes to LMC staffer Eric Haugen

Thursday, September 20, 2018

Sustainability Real Talk—GreenStep Cities Workshop & Webinar Dates for 2018-2019

Registration for all GSC workshops is now open!

You want to see what cities are *actually* doing on sustainability topics, learn more about resources to make your life easier, and generally feel less like an island and more like the connected, resiliency rockstar you know you can be. We get it.

The free GreenStep Cities Workshop and Webinar Series is here for you, and the 2018-2019 dates have been announced (see below). Your city does not have to be in the GreenStep Cities program for you to participate.

What you can expect:
  • Relevant topics like road design, using data, partnering with schools, and more.
  • Real talk about sustainability projects straight from the city staffers doing the work.
  • Inspiration and info about resources from other levels of gov, nonprofits, and the private sector you can use.
  • Connections with other city officials in the room ready to share their own experience.
This season the workshops will be held the first Wednesday of each month from 9-11 a.m., with the exception of January (second Wednesday). Attend in person at the League of Minnesota Cities in St. Paul—free parking, transit accessible, snacks, friendly faces—or tune in online from literally anywhere with a connection. May's workshop is on the road in Red Wing!

All the 2018-2019 dates:
Oct. 3—Climate Smart Municipalities: What We’ve Learned from Germany
Nov. 7—EcoDistricts: What City Leaders Learned from the National Conference
Dec. 5—GreenStep Metrics: Work Session on Gathering and Reporting Data
Jan. 9—Green Building Policies: City Case Studies & Policy
Feb. 6—Road Diets: City Case Studies & Policy
March 6—Shared Mobility & Electric Vehicles: What We’ve Learned from Cities
April 3—The Smart City: Energy & Dollars Saved by Smart Data Use
May 1—Deep Energy Efficiency: Red Wing City & School Accomplishments

See what you missed!
Looking for a specific topic? Check out the archived webinar presentations here:
2017-2018 workshops
2016-2017 workshops 

Tuesday, September 18, 2018

The Sep-Oct 2018 Issue of Minnesota Cities Magazine Is Now Online

The latest issue of Minnesota Cities magazine arrived last week, and can be found online at The September-October 2018 issue covers everything from LMC award winners to electronic OSHA reports.

Bonus: Printed copies and the online PDF of the magazine include the 2017-2018 Annual Report insert, which should be renamed to the "Working for Cities is 🔥 Report." (That's a good thing, FD folks, promise.)

Some more highlights:

Our cover story features C.C. Ludwig Award winner Mary Hamann-Roland (Apple Valley mayor) and James F. Miller Leadership Award winner Susan Arntz (Waconia city administrator). You can read about how they stand out from the crowd in League Honors Outstanding City Leaders.

Learn how to keep it simpleeven when you know every nook and cranny of a subjectwith the four communication tips in Crafting a Simple Message—If You Lose Them, You Can’t Persuade Them.

You know that welcoming service animals in public places is an important part of the Americans with Disabilities Act (ADA). Now dig deeper into what cities need to know in Meeting ADA Requirements for Service Animals.

More great features and regular departments include what's on the mind of Executive Director Dave Unmacht in St. Paul to City Hall, summaries of recent court cases in From the Bench, and the newest Focus on Small Cities, dedicated this issue to how a city of fewer than 700 residents is embracing sustainability.