The City Spot Café: Organized Collection

Definition: Organized collection is a system for collecting garbage in which a named garbage collector, or a member of an organization of collectors, is OK'd to collect from a geographic service area or areas.

Plain-language explanation: Simply put, it’s the process that some cities use for residential and commercial garbage pick-up to coordinate which garbage companies will work where in the city, instead of allowing multiple services to overlap the city. The term may sound familiar since a number of city councils have been discussing going from a system that relies on residents to choose hauling services from private collectors to one that uses one or more designated collectors contracted by the city.

In the news: These discussions are currently taking place in the cities of Bloomington, Roseville, and Baxter, for example.

Pros: So why would cities want to be involved in coordinating the garbage hauling business? Well, perhaps for reasons related to reducing wear on infrastructure, minimizing the environmental impact of public services, reducing residential garbage costs, increasing the service options provided to residents, or better coordinating service delivery with another jurisdiction.

Cons: Critics, though, of such a practice might say that organized collection inhibits a citizen’s ability to choose a garbage provider—someone that they trust with entering their property and providing a service to their specifications. Critics have also claimed that this practice will harm local companies who cannot freely compete for business.

League position:  In 2014, the state Legislature clarified city authority to adopt solid waste service contracts that protect public safety, the environment, and public infrastructure. The League supports this current state policy and opposes efforts to effectively eliminate organized collection by making the liability too great. See the League’s policy here.

Resource: Want additional info on waste management? Check out the City Solid Waste Management information memo and these tools from the MPCA.

 This info has been served up by  League of Minnesota Cities staff. Contact: research@lmc.org or (651) 281-1200.

This blog post conveys general information. It’s not legal advice. Please check with your city attorney before acting on this information.

The March-April 2016 Issue of Minnesota Cities Magazine Has Arrived!

The March-April issue of Minnesota Cities magazine is now available online! In addition to the cover story, "City Hall Security: Prepare for the Unthinkable," here are some highlights you'll find inside:

See how a new approach to policing in Brooklyn Park based on an academic theory could help Minnesota cities set the curve in "The Future of Policing."

You know the LMC awards nomination window is now open, right? Need inspiration? This issue happens to showcase a City of Excellence Award-winning project—check out "Eden Prairie Takes Snow Removal Program from Good to Great" for just one example of city work recognized in 2015.

When a new gadget lights up your eyes and puts a spring in your step—ahhh, what a great feeling. See what your city can do to embrace innovation while staying on the right side of the law (which may not even have been written yet!) in "New Technology and the Law."

New Technology and the Law

And as always, catch up on the latest court decisions that could affect your city's operations in From the Bench, hear from Executive Director Dave Unmacht in St. Paul to City Hall, and check in with two city staffers on the topic of cell tower leases in Two-Way Street.

NEW! The City Spot Café Serves Up Primary Election Goodness

There's plenty of talk about primaries at the federal level
happening right now. But what about primaries for cities?

Definition: “Primary” means an election at which the voters choose by ballot the nominees for the offices to be filled at a general election.

Plain-language explanation: A city can choose whether it wants to establish a municipal primary and have their city races on the primary ballot. A city can establish a city primary and have their races on the primary ballot if the council adopts a resolution or ordinance by April 15 in the year when a city general election is held. (If you are a charter city, double-check with your city attorney on steps needed.)

The city clerk should notify the secretary of state (SOS) and the county auditor within 30 days after the adoption of the resolution or ordinance. Once adopted, the city will continue to hold a primary for all city elections into infinity—or, until it decides to stop. It should also be noted, for non-partisan offices, if no more than twice the number of individuals to be elected file for office (example: two council seats are open, and four or fewer candidates file) the names of the candidates go directly on the general election ballot, essentially skipping the primary.

In the news: Approximately 30 cities in Minnesota end up holding a municipal primary in any given year, according to SOS data. Cities with primaries include Buhl, Albert Lea, and Elk River. Alexandria recently adopted a municipal primary ordinance. Minneapolis and St. Paul have ranked choice voting instead of a primary.

Pros: So why would cities want to establish a municipal primary? If a city consistently has a large number of candidates running for office, a primary can narrow the field. A primary also provides more opportunities for voters to learn about candidates.

Cons: On the flipside, if a city consistently has few candidates running for office, a primary may not be necessary. A primary can also extend the length and cost of campaigns.

League position: The League doesn’t have a position on whether your city should or should not hold a primary. That one is up to your council to decide. The League has adopted several policies to strengthen the effectiveness of local election administration, including a policy to encourage the Legislature to seek the input of cities on any proposed changes to state election law. Specifically related to primaries, the League has an adopted position supporting the option for cities to certify primary election results within three days of the election instead of waiting until the third day as is required under current state law. See the League’s election policies here.

Resource: Want additional info on municipal primaries?  Check out Chapter 5, Election Procedures, in the Handbook for Minnesota Cities and the 2015-2016 City Calendar of Important Dates.

This info has been served up by Chelsea Helmer, a law clerk with the League of Minnesota Cities' Research and Information Service. Contact: chelmer@lmc.org or (651) 281-1226.

This blog post conveys general information. It’s not legal advice. Please check with your city attorney before acting on this information.

Know the ABCs of the 2016 MN Legislative Session

The Minnesota Legislature is less than two weeks away from convening for the 2016 session! The combination of this year’s late start as well as the construction going on around the Capitol mean that it will be a short and extra-busy time for our state legislators.

So what can you do now to ensure that city issues are addressed during this session's hubbub? Here are the ABCs you can follow to make the most out of this year’s abbreviated session:

A—Acquaint yourself with our IGR team.

The Capitol building is closed for renovation during the
2016 session.

Visit our intergovernmental relations (IGR) team staff page to put some faces to names and learn who works on your city's biggest policy issues. Give them a call or send an email to make that connection before the big rush. You can follow IGR staffers via Twitter for reports on committee discussions and more—Twitter handles are included in their contact info. Use the hashtag #LMCLeg to hone in on legislative updates from all of our staff, and add your own thoughts to the discussion. And of course, follow the League's Twitter account @MinnesotaCities for a variety of city news as well as

Senate DFLers have moved into their offices at the new
Minnesota Senate Building.

legislative highlights.

B—Begin with good background.
Need a refresher on where the Legislature left off last year, and what issues they have to finish working on? This article from a recent issue of Minnesota Cities magazine will give you a nice synopsis: "Taking Care of Unfinished Business."

The State Office Building is not under construction. The offices
of representatives and (temporary) Republican senators are here.

C—Confirm you're subscribed to the Cities Bulletin and Capitol Updates.
Can't keep your eyes on committee schedules and Capitol chatter 24-7? You don't have to! Sign up for Cities Bulletin and Capitol Updates and we'll bring you the information you want, when you want it. Subscribe to the Cities Bulletin to get the most important city news and information in a weekly e-newsletter. Subscribe to Capitol Updates to receive mid-week updates (up to once per day) on
bills and committee votes impacting city issues during the session.

League staff are here to help you tell your city's story and
advocate effectively—from city hall or here in St. Paul.

D—Dust off the crystal ball.
Join us for a free web broadcast that will preview key city issues. On March 3, the League is hosting a free webinar that will serve as a preview to the 2016 legislative session. Tune in to hear directly from our IGR staff about which key issues will be most important for cities this year and what you can expect. Register for the legislative preview webinar on March 3

E—Energize your advocacy.
Whether here in St. Paul or back home in your city, you can make a difference by connecting with your legislators about city issues. Not sure where to park if you come to St. Paul during the session? Confused about where hearings will be held while the Capitol is closed? Find detailed answers to these questions—including a video on how to find your way—at www.lmc.org/capinfo. Wondering how best to tell your city’s story and lobby for the issues most important to your community? Get helpful tips from our free advocacy guide.

We here at the League are ready for the 2016 legislative session, but we can't do it without you! Let’s work together to create good outcomes for cities like yours across the state.

Spotted: Mosquito Heights Actors Studio

Take a peek inside the "actors studio" at LMC! From left to right, Staff Attorney III Ed Cadman, LMCIT Operations Manager Laura Honeck, Legislative Liaison Heather Corcoran, and Executive Director Dave Unmacht are comparing notes on method in preparation for the next Mosquito Heights caper.

You can see what these character's are up to by registering for a Spring Loss Control Workshop—that's right, we're taking this show on the road!

Coming soon to a city near you: Spring Loss Control Workshops

Photo credit goes to LMC staffer Joyce Hottinger

Welcome to Local Government! 5 Ways to Be a Successful Elected Official

By Dave Bartholomay

[Dave Bartholomay has been mayor of Circle Pines for 10 years, and served a four-year term as a council member prior to that. Do you have a city story to tell? Submit your idea to communications@lmc.org.]

Each January brings a new crop of mayors and city council members into government service. I myself was recently sworn in again as mayor of Circle Pines and have had a chance to reflect on my past 14 years as an elected official. Here are five things that my experience has taught me about how to be successful as an elected official:

1.)    First, appreciate that being an elected official is a tremendous opportunity to serve your friends and neighbors while always working to improve your community. Live by the Rotary Club slogan: “Service before Self.”  This is less about your grand ideas and big promises, and more about finding ways to work well with others to improve your community, in often small and steady ways. Remember that compromise is not a four-letter word.

2.)    Here's a big surprise: being an elected official is really not all about you and it is certainly not about you being the loudest or being the biggest bully. Rather, it is about focusing on how you can best serve everyone in your community, not just those who supported your candidacy. Local government has a lot of moving pieces and you will find yourself always learning in this job. Good ideas can come from all sorts of places, including your 'opponents'.

3.)    Always work hard to be transparent and open, honest, and authentic.  The public wants to understand what is happening in their community, as well as what you are doing with their money and with the power and responsibility that they bestowed on you.

4.)    Be optimistic and ask good questions to bring issues out into the light of day. Residents watch council meetings hoping to learn from your discussions; don't embarrass your community through outrageous words and behavior. Focus on being civil in your discussions and be measured in your public comments. Be cautious about what you say and how you say it, leaving the door open for more dialogue in the future.

5.)    Work with and trust the city staff. I strongly believe all communication from an elected official to city staff should go through the city administrator, who is usually the only person directly hired and supervised by the city council. Don’t forget that elected officials are supposed to stay up at the ‘policy’ level and not micromanage at the ‘operations’ level.

Being an elected or appointed official is really quite an honor. Your job is to get out and about, gathering ideas and being a positive force as you try to improve your community. Treat your position with dignity and respect, and I've found that you will be appreciated for your hard work (even by those who didn't vote for you!).

A version of this post was originally printed in the Quad Community Press on Dec. 1, 2015.

What Makes 'Crystal Waters' Sparkle? Future City Competition 2016

From mating meal worms to llama-themed installation art, hundreds of students who gathered recently at Dunwoody Institute in Minneapolis for the Minnesota Regional Future City Competition sure had some creative ideas for making the cities of the future great.

Teams of middle-school students from all over the state work throughout the fall semester to develop city dioramas and presentations in preparation for the annual competition.

League staff were present once again to judge the "Building Quality Communities" special award. This award is given to the team that best demonstrates how a city government can improve the quality of life for its citizens. This may include the ways that city leaders include others in making decisions or the policies and services that make citizens' daily lives easier and more meaningful.

All-in-all, a total of 15 special awards and three general awards were presented at the event.

Our pick

The "Crystal Waters" team from Valley Middle School
of STEM in Apple Valley took home the "Building Quality
Communities" award at the 2016 Future City
Regional Competition.

It was a difficult choice this year, but the recipient of the Building Quality Communities award is "Crystal Waters," the vision of a student team from Valley Middle School of STEM (Science, Technology, Engineering and Mathematics) in the Rosemount-Apple Valley-Eagan School District.

Students integrate things like zoning, public safety services,
and green space into their designs.

What made Crystal Waters sparkle? Students emphasized that their city hall was intended to host community meetings and include residents in the transparent process of government. They recognized that the city makes important financial decisions that determine which innovative projects to invest in. Crystal Waters also provides access to basic health information through "digital first aid kit" stations located throughout the city. Nice job, students!

How they do it
Early in the school year, students learn about planning a city and flex their knowledge using Sim City to design their own model city. Then they write an essay describing the systems, amenities, and solutions their design incorporates.

Alternative forms of energy, including wind and solar,
make an appearance in Crystal Waters, too.

Important questions student may ask themselves during this process include:

• Where is my city located? Space? The ruins of a modern-day metropolis? A volcano-turned island? The sky is (literally) the limit.
 

• What kind of transportation do citizens have access to? Solar cars? Monorails? Gondolas in the mountain air?
 

• How does my city manage waste? Where do I locate the recycling plant? What can my city reuse?

The League congratulates all 2016 general award and special award winners from the region. We're already looking forward to what we'll learn from students next year!


See recaps of past Future City Regional Finals and the Building Quality Communities Award winners:

Future City 2015 and the Building Quality Communities Award

Cities of the Future as Imagined by Students of Today (2014)